I agree to the Data Policy 
and newsletter terms.

Data Policy

Last updated: May 12, 2026

This Data Policy explains how Nelleke de Vries handles personal data through this website, the newsletter, contact forms, pre launch access forms, member access pages and the online documentary archive.

This page also explains the basic newsletter terms that apply when you subscribe to updates from Nelleke de Vries.

Nelleke de Vries is a documentary and digital media project connected to a civilian mission in Ukraine. The website publishes public information, visual stories, selected archive material and, after launch, members only documentary chapters.

We handle personal data carefully because this project may involve sensitive situations, protected people, mission related material, public subscribers, paid members and people connected to the archive.

1. Who we are

Nelleke de Vries

Website:
https://www.nellekedevries.com

Contact email:

archive@nellekedevries.com

Business email:

info@nellekedevries.com

Public business mailing address:

To be added after Dutch Chamber of Commerce registration.

Chamber of Commerce number:

To be added after registration.

VAT number:

To be added if applicable.

Do not send national identification numbers, private medical files, classified information, operational military information or highly sensitive personal data through public website forms.

2. Scope of this policy

This Data Policy applies to:

Website visits

Newsletter subscriptions

Pre launch access forms

Contact forms

Member access requests

Paid member accounts after launch

Public archive pages

Members only documentary pages

Embedded video and social media content

Emails sent by Nelleke de Vries

Archive related communication

This Data Policy does not replace the full Terms and Conditions for paid member access. A separate Terms and Conditions page will apply when paid access opens.

3. Personal data we may collect

We may collect the following personal data when you use the website or subscribe to the newsletter:

Email address

First name or name if provided

Message content if you contact us

Consent status for newsletter registration

Date and time of subscription

IP address or technical registration data when required for security or consent records

Newsletter preferences

Website usage data

Member account data after launch

Payment and invoice related data after launch

Communication history

Technical data such as browser type, device type and website logs

We do not ask subscribers for national identification numbers, passport numbers, BSN numbers, Social Security numbers or similar identity numbers.

4. Newsletter subscriptions

When you subscribe to the newsletter, we use your email address to send updates about:

The Nelleke de Vries mission archive

The online launch

Public documentary stories

YouTube and video updates

Members only access information

Paid membership availability

New chapters and publication updates

Safety, privacy and archive related announcements

You subscribe voluntarily. You can unsubscribe at any time by using the unsubscribe link in our emails or by contacting us.

Subscribing to the newsletter does not automatically create a paid membership.

Subscribing to the newsletter does not give immediate access to protected archive material.

Newsletter subscribers may receive early launch information before the public members channel opens.

5. Legal basis for processing

We process personal data only when we have a lawful reason to do so.

For newsletters, we rely on your consent.

For contact messages, we process data to respond to your request.

For paid member access, we process data to perform the membership agreement.

For invoices and administration, we process data to comply with legal obligations.

For website security, fraud prevention and abuse prevention, we may rely on legitimate interests.

For archive publication and documentary work, we assess context, privacy, safety, consent, legitimate interests and legal obligations before publication.

6. Members only access after launch

When the members only documentary series opens, paid members may need to create an account or complete a payment process.

For paid access, we may process:

Name

Email address

Account login data

Subscription status

Payment confirmation

Invoice data

Billing data

Membership history

Access logs for security and account management

We do not intentionally store full payment card details on our own website. Payment providers process payment data according to their own security and legal obligations.

Paid member access will be governed by the Terms and Conditions, Cancellation Policy and Privacy Policy or Data Policy available on the website at the time of purchase.

7. Documentary archive and protected material

The Nelleke de Vries archive may include photos, videos, messages, notes, memories and mission related documentation.

Not all archive material is public.

Some material may be delayed, edited, anonymized, restricted, blurred, withheld or placed behind member access to protect safety, privacy and dignity.

We aim to avoid unnecessary exposure of:

Protected people

Children

Vulnerable persons

Private addresses

Sensitive locations

Operational details

Medical information

Highly personal information

People who could be put at risk by publication

The archive is not published for spectacle. It is published carefully, with attention to safety, context, privacy and documentary value.

8. Contact forms and messages

If you contact us through a form or email, we use the information you provide to respond to your message.

Please do not send sensitive mission information, private addresses, identification numbers, medical details or operational details through public forms.

If you send sensitive information anyway, we may delete it, restrict it or ask you to use a safer communication method.

9. Cookies, analytics and embedded content

The website may use cookies or similar technologies for basic functionality, security, analytics, video embeds and website performance.

Embedded content from platforms such as YouTube may collect technical data when you interact with that content.

If analytics or advertising tools are used, they will be described in the Cookie Policy or privacy information on the website.

You can manage cookies through your browser settings and, where available, through the website cookie settings.

10. Processors and service providers

We may use trusted service providers to operate the website, email marketing, hosting, payments, analytics and security.

These may include:

Website hosting provider

Email marketing provider

Payment provider

Website builder

Domain and email provider

Analytics provider if enabled

Video platform provider

Security and technical support services

These service providers may process personal data only where needed to provide their services.

Where required, processing agreements or contractual safeguards are used.

11. International transfers

Some service providers may process data outside the Netherlands or outside the European Economic Area.

Where this happens, we aim to use legally recognized safeguards, such as adequacy decisions, standard contractual clauses or other lawful transfer mechanisms.

12. Retention periods

We keep personal data only as long as needed for the purpose for which it was collected, unless a longer period is required by law.

Newsletter subscription data is kept until you unsubscribe or until the list is cleaned.

Contact messages may be kept for up to 24 months, unless longer retention is needed for legal, safety or archive reasons.

Member account data is kept as long as the account is active and for a reasonable period after closure.

Payment and invoice records are kept according to Dutch legal and tax retention obligations.

Archive related material may be kept longer when it has documentary, historical, legal, safety or mission related value.

We review sensitive archive material carefully before public release.

13. Security

We take reasonable technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration or disclosure.

These measures may include access restrictions, account security, limited publication, secure service providers, data minimization and review before publication.

No website, email system or online service can be guaranteed to be completely secure. Do not send highly sensitive information through public forms.

14. Your rights

Depending on the situation and applicable law, you may have the right to:

Request access to your personal data

Request correction of inaccurate data

Request deletion of your data

Object to processing

Restrict processing

Withdraw consent

Request data portability

Complain to the Dutch Data Protection Authority

If you want to exercise your rights, contact us by email.

Contact:

archive@nellekedevries.com

We may need to verify your identity before handling a request.

15. Withdrawal of consent

You can withdraw newsletter consent at any time.

Use the unsubscribe link in any newsletter email or contact us directly.

Withdrawal of consent does not affect processing that took place before the withdrawal.

16. Children

This website and newsletter are not intended for children under 16.

We do not knowingly collect personal data from children through the newsletter.

If a parent or guardian believes a child has provided personal data, they can contact us and we will review the request.

17. Newsletter terms

By subscribing to the newsletter, you agree that Nelleke de Vries may send you email updates about the mission archive, public stories, launch information, member access and related project updates.

You can unsubscribe at any time.

The newsletter is free unless clearly stated otherwise.

Newsletter subscription does not guarantee access to paid members only content.

Paid access will require a separate purchase or membership agreement after launch.

18. No sale of personal data

We do not sell newsletter subscriber data.

We do not sell member data.

We do not publish private subscriber information.

We do not use subscriber data for unrelated third party marketing.

19. Changes to this Data Policy

We may update this Data Policy when the website, newsletter, member access, legal requirements or service providers change.

The latest version will be published on this page.

20. Contact

For privacy questions, newsletter questions, data requests or archive related privacy concerns, contact:

archive@nellekedevries.com

For business communication, contact:

info@nellekedevries.com

Nelleke de Vries
https://www.nellekedevries.com